Shoot Bidding Information For Interested Clubs

 

Below is the letter that our Secretary sends to eligible clubs each year in January.  Since several clubs seem to have perceived the bid letter as complicated, we want to acknowledge their perception and try to clarify what is really used in the decision process.

Your club should want to host the Armed Services Skeet Championships (ASSC) for a minimum of three reasons.

1.  It provides a forum for you to conduct your own shoot immediately before and after the ASSC with a probable 60-80 shooters based on our advertising for you, and your profit from that shoot.

2.  Our shoot is the easiest major shoot you can possibly hold at your club.  Why?  All you provide are fields, targets in houses, machine repair, water, registration/squadding area, and bathrooms.  We do virtually all of the rest.  You don't have to worry about collecting money, people to conduct registration, referees, proofs, scoreboards, shoot-offs, awards, shoot reports, etc. You also have a captive audience for a week with revenue from practice, food, and ammo sales, etc.

3.  This is a unique opportunity for you to honor those who served or are now serving in our armed forces.

(SAMPLE LETTER SENT TO CLUB MANAGERS TO BID FOR THE SHOOT) (2018 Shoot)

Dear Club Manager,

The Armed Forces Skeet Association (AFSA) is the NSSA-chartered Zone 9 Association.  Membership consists of all active duty United States military personnel, retired military personnel, foreign military personnel, National Guard personnel, active Reservists, Service Academy personnel, and honorably discharged veterans.  NOAA, USCG, and PHS personnel are also included by public law.  We apply for our shoot dates directly to the NSSA and are fully responsible directly to NSSA for all reports and fees associated with our shoot.

The AFSA conducts the Armed Services Skeet Championships (ASSC) each year.  We conduct the shoot during a five day Monday to Friday 600 target competition.  Each year clubs that have a minimum of eight fields are provided the opportunity to bid on the shoot for the following year.  The shoot normally has 125 -150 competitors.  Traditionally 70-90 of our shooters compete in a club shoot that you host and conduct the weekend prior to the ASSC.  The shoot is usually called the “Pletcher Open” in recognition of our founder, Lieutenant General Ken Pletcher.

You can bid to host the 2018 shoot using either the paper club bid form, which is attached, or by using the electronic club bid form found on our web site: www.afsashoot.com. This letter provides you with all the information you will need to submit a bid for the shoot.

The ASSC is the easiest shoot you will ever hold.  What follows may seem to be very detailed, but we have found over the years that club managers appreciate knowing what they are responsible for doing and what the AFSA members are responsible for doing.  When you submit your bid, please remember that you make a profit from both shoots, plus practice fees, ammo and food/beverage sales.

The following information should help you prepare your bid.

The AFSA will do the following:

  1. Conduct all pre-registration (on-line) and registration activities for the ASSC.  No club assistance is required other than a place on site to conduct registration the weekend prior to the shoot.
  2. Fill all machines with targets during our shoot if you want us to do so.
  3. Host a Thursday night HoF awards dinner off site, often at a military installation.  All coordination is done by a local club/AFSA member.
  4. Provide all awards and distribute them.  Your only club involvement is to use your FFL to receive, store, and transfer the firearms given as awards.  Often a club member takes on this responsibility.
  5. Conduct all scoreboard operations for the shoot.
  6. Provide all referees for the shoot.
  7. Submit all required reports to NSSA for the shoot.

The host club will be responsible to do the following:

Please note that most of these things are either completed prior to the shoot, or if accomplished during the shoot, require minimum manpower from your club.

  1. Provide at least seven skeet fields for the shoot (Monday through Friday).
  2. Stock the houses as needed with targets to ensure that no restocking is required during any normal shoot day.  (As noted previously, our AFSA members will fill the skeet machines as the shoot progresses.)
  3. Secure written approval from your state association to exempt our association (AFSA) from paying daily target fees or any other state fees for the Armed Services Skeet Championships.  Although your state association will not receive any target fees from our shoot, they will receive the target fees from the usually well attended Pletcher Open preliminary shoot that you host. 
  4. Provide and maintain drinking water/cups and trash containers for all fields each day.
  5. Provide sufficient restroom or porta-potty facilities for the shooters/guests.
  6. Conduct a four gun (plus doubles) open shoot on the Friday, Saturday, and Sunday immediately prior to the week of our shoot with “targets only” offered in each event for new shooters.  Many clubs choose to host a follow-on shoot as well.
  7. Offer “Military,” “Retired Military” and "Military Veteran" concurrent events for “honors only” for your shoot and report the associated All American points to NSSA.  (Note:  The preliminary club shoot has statistically been the fourth largest military shoot each year, only behind the AFSA Championships, The World, and the Mini World.)
  8. Designate a “point of contact” individual with an email address and telephone number that can make decisions for the club.
  9. Provide an onsite “point of contact” that will be on the grounds and available throughout both shoots, and present for the ASSC at 7:00 a.m. each morning.
  10. Provide a minimum of 75 square feet of scoreboard posting area.  The area may be separate from the clubhouse or may include some club window space that is easily accessible from the exterior of the building.
  11. Provide at least one golf cart or maintenance cart for our Chief Referee to use throughout the ASSC.
  12. Provide staple gun, tape, clipboards and writing instruments.
  13. Provide proof ammo if requested.  (AFSA pays for it when not donated.)
  14. Provide all machine maintenance and spare skeet machines as needed.
  15. Provide and operate practice field(s) throughout both shoots.  We recommend that you have the practice fields available from 7:30 AM until 6:00 PM every day.  They will be used.  If you have enough fields you are encouraged to keep some active for your normal shooters during our shoot.
  16. Provide a shoot registration and management area with electrical supply for AFSA use during both shoots.  (We need hookups for two computers and associated printers.)
  17. Provide a public address system.
  18. Accept, store, and transfer firearm (shotguns) awards with your FFL.  (Or make arrangements to do so.)
  19. Set aside a minimum of 70 four gun shooter slots at your preliminary club shoot for AFSA.
  20. Usually the host club has hosted a beer party/potluck dinner on Wednesday night of our shoot.  In Phoenix and San Antonio it was Tamales/beer, Fort Bragg had a BBQ buffet, and Whitetail Ridge provided food Monday thru Wednesday. This is not a requirement to host our shoot.
  21. Provide a completed club bid either in paper form (see attached) or by using our electronic form, to be received no later than 1 April of the year prior to the shoot.  (e.g. April 1, 2017 for the 2018 shoot.)

 

We have found that providing the above information makes it much easier for club managers to formulate their bids for our shoot, and hope that it has served that purpose for you as well.  Most shoots of this size are labor-intensive and therefore costly for any club.  However, since AFSA conducts all pre-registration and registration including cashiering, refereeing, filling skeet machines, posting scoreboards, conducting shoot-offs, and providing awards to all winners, the Armed Services Skeet Championships can be a positive money maker for your club.  Several clubs have hosted our shoot on numerous occasions. 

Should you use the attached paper bid form, with any attachments you may desire to include, mail it to: Darron Todd, 16393 S. Union Church Road, Bridgeville, DE 19933. Choosing to use the electronic bid form found on our web site is also acceptable. Use whichever document form is easiest and most convenient for you. It is very important to follow the guidance shown at the beginning of the electronic club bid form. Please remember, either document must arrive to us on or before 1 April. We will send you a confirmation of receipt within 3 days after receiving your bid. If you have not heard from us in that time email me at darron.m.todd@gmail.com or call me at 1-910-330-9523. We definitely want to make sure we receive your bid before the deadline. We also recommend you keep copies of either document for your records.

At the upcoming AFSA Board of Directors Meeting we will discuss all bids for next year's shoot.  We recommend that you contact a local AFSA member or an AFSA Board Member and ask them to be available at the meeting to answer questions about your bid.  As an alternative, you may feel free to attend the meeting yourself - most successful bids are presented by club managers or club officers.

I look forward to hearing from you.  If you have any questions please feel free to call me at 1-910-330-9523 in the evenings or reach me by e-mail at: darron.m.todd@gmail.com.

 

__________________________________
Darron Todd
Secretary, AFSA

 

BID MATRIX USED BY OUR DIRECTORS TO SELECT WINNING BID

 

Immediately below is the bid matrix used by the director's to make their decision on where the 2012 ASSC was held.  The format is pretty standard and reflects the key information needed. The information may also be provided by email if you prefer that method of communication.

Ammo and clay target prices may have changed, but this gives you the format of what is shown to the directors.


ITEM

WACO

PEORIA

BEN AVERY

NATIONAL

NELLIS

TUCSON

PRESENTER

 

 

 

 

GILMORE

 

CLUB BID

$15.00

$14.00

$22.00

$19.00

$16.00

$20.00

PRACTICE

$5.00

$4.00

$6.00

$4.75

$4.00

$5.00

FIELDS/LIGHTED

11

10/0

13

50/10

12/4

9/9

RV'S

8/50 AMP
17/30 AMP

16/30 AMP
PLUS LOCAL

102

154

12 ON SITE
105 LOCAL

210

SHOOT DATES

7-11 MAY

7-11 MAY

13-20 MAY

14-18 MAY

MAY

7-11 MAY

CLUB SHOOT

4-6 MAY

4-6 MAY

 

11-13 MAY

MAY

4-6 MAY

BANQUET ON BASE

VFW

NO

YES

MAYBE

YES

YES

STATE FEES

WAIVED

WILL DONATE

WAIVED

WAIVED

WAIVED

WAIVED

PRACTICE FIELDS

4

3

2-4

4+

5

2-3

CLUB FFL

MEMBERS

PRESIDENT

NO

FFL TO FFL

YES

YES

INSURANCE

YES

YES

NO

YES

YES

YES

OTHER

WED. BUFFET

MON

 

MON PARTY

 

 

 

 

 

 

 

 

 

Update December 14, 2016

 

 

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